A Guide To Discovering The Top Virtual Data Room Providers For Your Business

published on: 24 May 2023 last updated on: 25 May 2023
Virtual Data Room Providers

Did you know that the virtual data room industry has already crossed the billion-dollar mark? According to research, the data room software market was valued at $1.65 billion back in 2019 and is projected to reach a $3 billion figure by 2025.

The growth of online data room software technology is mainly triggered by the need for securer online data management platforms. Businesses need digital places to safely share and manage their top secrets and prevent data breaches and leaks.

Virtual data rooms are secure and certified digital document repositories specifically designed to safely manage large volumes of data in complex transactions like mergers, acquisitions, private equity transactions, real estate trades, etc.

The Diversity Of Virtual Data Room Market

The immense and constant growth of the virtual data room market was only possible with unprecedented services from virtual data room providers. Currently, the global VDR market boasts over 100 data room vendors serving different industries across different geographical regions.

Diversity is a good thing as it brings multiple options for businesses and corporations. However, the availability of a lot on the plate can confuse the decision-makers. That said, how would you know if you are choosing the right data room services? Have you set any benchmarks or defined your perfect VDR vendor?

If you are stuck in that debate, read on to:

The Right Approach To Choosing The Virtual Data Room Provider

The VDR industry has a lot to offer, but sometimes, even the best may not be good enough for your business. Here are some important things to consider during VDR vendor selection.

1. Is The Vendor Certified?

As mentioned earlier, the need for securer online data management platforms is a major triggering factor in VDR industry growth. Thus, searching for a secure virtual data room vendor is necessary. Looking for data room certifications is one way to do it. For starters, ISO certifications (such as ISO-27001, 27017, etc.) are highly valuable as the governing body is recognized globally.

2. Does The Vendor Have Industry Experience?

An electronic data room provider specializing in the legal industry may not be as effective for financial businesses. Modern-day data room vendors have narrowed down their areas of operations, and it is important to choose a vendor that has proven experience in your particular industry.

Such a vendor will have a better knowledge of how things work in your sector, what are the common challenges and how to overcome them.

Also, make sure that the service provider complies with the local regulatory authorities in your sector. For example, healthcare institutes in the USA must choose a HIPAA-compliant data room vendor.

3. Does The Vendor Have A Digital Presence?

It is next to impossible that a successful data room vendor doesn’t have a digital presence. First, thoroughly assess their official websites, lookout for testimonials, and check out their presence on social media platforms. Apart from that, you can visit renowned software review platforms like G2, Capterra, TrustRadius, etc., and compare virtual data rooms on your own.

4. Are There Free Trials?

Always insist on getting free trials from any potential vendors on your list. Free trials are the best way to determine whether a particular data room solution is good enough for you.

Top 5 Virtual Data Room Vendors In 2023

Below mentioned names have earned a massive reputation in different business spheres across the globe.

1. Ideals Solutions Group

iDeals virtual data rooms are a product of iDeals Solutions Group, one of the pioneers in virtual data room technology. These VDRs are known for imperial customer care, multi-layer digital security, a wide range of features, and a user-intuitive interface.

What’s more, iDeals VDRs support 15 international languages and are globally used by lawyers, dealmakers, healthcare institutes, executives, and board members. iDeals offers a 30-day trial.

2. Ansarada

Ansarada boasts an AI-powered virtual data room that mainly facilitates processes like mergers, acquisitions, divestitures, and one-flow deals.

The software possesses all the necessary tools to carry out complex deals and has a simple user interface. You can get a 14-day free trial.

3. Merrill Data site

Merrill is one of the best virtual data room providers due to its excellent solutions for dealmaking and corporate development. The company, along with data room services (Datasite), provides consultancy and content administration services to corporations.

4. Intralinks

SS&C Intralinks is one of the oldest and most trusted virtual data room providers in the world. The company has set high standards for its services, and it is a top choice for businesses in North America.

5. DealRoom

DealRoom is arguably the best VDR service for deal management due to its unique features for pipeline management, project management, due diligence, and buy-side and sell-side in M&As. However, DealRoom is a little pricier due to its advanced tools for deal management.

Final words

Choosing the right virtual data room vendor requires research and proper homework. A wrong decision can prove to be costly in different ways, such as data breaches, loss of trust, lawsuits, penalties, etc. Some of the best data rooms include iDeals, Intralinks, Datasite, and DealRoom.

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Abdul Aziz Mondol is a professional blogger who is having a colossal interest in writing blogs and other jones of calligraphies. In terms of his professional commitments, he loves to share content related to business, finance, technology, and the gaming niche.

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